Who Are We? 

Are Media is Australia’s leading omnichannel content company for women. Every day we influence, inform, inspire, and connect with 6 in 10 Australian women across magazine media, digital, video, social, e-commerce, customer review sites, podcasts, events and experiences.  Our brands include The Australian Women’s Weekly, Better Homes & Gardens, Woman’s Day, marie claire, TV WEEK, New Idea, Now to Love, Australian Gourmet Traveller, BEAUTY/crew and ELLE. Through our Change AREgenda we drive meaningful and positive change for women.

Are Media employs Australia’s best content creation talent and we are proud that our greatest strength is our people. 

Why Are Media?   

Join Australia’s leading content company for women and be part of an inspiring, creative and collaborative team. We offer excellent people programs including:

• A day of leave for your birthday,
• 4 days of volunteering leave each year,
• An inclusive parental leave program that supports all parents, families & carers,
• FREE digital access to all our titles, and
• Our unique Are Media Learning Academy (Digital Academy, Lunch N Learns, Mentoring and much more).    

At Are Media, you'll be in the office four days a week, with one day to work from home. 

About the role

Reporting to the Director of Operations, the Operations Administrator plays a key role in keeping the operations team running smoothly. This position provides high-level administrative and clerical support to the Director and senior managers, ensuring day-to-day activities are well-coordinated and efficiently executed.

You’ll take ownership of a range of tasks, from general administration and team coordination to managing schedules and supporting key projects. Building strong relationships with other departmental assistants and external suppliers will be essential to your success, helping to create a collaborative and well-connected operations environment.

Duties

• General Administration – Manage invoices, expenses, travel bookings, data entry, and consolidate weekly, monthly, and quarterly reports.
• Financial and Data Management – Handle 3rd party invoicing, product code mapping, and cover chart entries.
• Department Organisation – Coordinate meetings, manage work orders, liaise with internal and external teams, and distribute regular reports.
• Project Support – Organise project meetings, track progress and timelines, follow up on deliverables, and prepare project summaries.
• General Support & Systems – Provide first-level system support, maintain proofing and cost schedules, ensure environmental compliance, and produce ad hoc reports.

Skills and experience

• Proven background in administrative or office support roles.
• Experience in dealing with senior management stakeholders.
• Strong organisational, time-management, and problem-solving abilities with keen attention to detail.
• Excellent written and verbal communication skills, with the ability to work both independently and collaboratively in a fast-paced environment.
• Proficient in MS Office Suite and familiar with office systems and equipment.
• Experience with ESKER or similar software, travel booking programs.
• Desirable to have previous experience working in distribution or media.

Are Media is a proud member of Media Diversity Australia, a not-for-profit organisation working towards a media landscape that looks and sounds like Australia. We are committed to fostering diverse, respectful, collaborative & inclusive workplace. We know & value the success this brings for everyone and we welcome & encourage applications from diverse backgrounds. When you apply, please let us know of any reasonable adjustments you may need during the interview process. 

Please apply now and send your CV via the link.